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HGV and Commercial Vehicle Workshop Management Software
GDS Commercial Vehicle Manager is designed for workshops that maintain commercial vehicles, trailers, plant, agricultural equipment and specialist machinery.
It gives you the structure to plan inspections, track compliance tasks, manage categories, and keep every vehicle maintained on time, every time.
Built for commercial servicing
Commercial servicing requires clearer planning, strict intervals, and detailed records.
CVM brings all of this together so you can organise categories of vehicles, schedule inspections, manage reminders and complete work all within a single system.
Assign jobs to the right tech
Assign each job or inspection to the right technician in seconds. See workloads, capacity and bay availability so work is always allocated properly.
Manage hours for commercial jobs
Set accurate hours for every commercial job or inspection. Use your own estimates or pull time guides from technical data, and the hours flow straight into estimates and invoices without extra admin.
Add Tech Times and you can compare the hours a job was quoted at against what the technician actually clocked. Handy for spotting efficiency drops, or working out where your estimates need a tweak.
Invoice and take payments
Generate invoices directly from the job sheet and take payment by link, terminal or virtual terminal.
GaragePay reconciles payments in real time so your financial records stay accurate.
Track bookings with full accuracy
View upcoming work in a clean booking planner.
Each booking links to the correct category, displays reminder dates and includes technician availability.
Customise your commercial vehicle workflow
Every commercial vehicle workflow runs with a personal touch. Build the processes that match how your team works.
Adjust what matters:
- Create job templates
- Add saved labour items
- Configure category-specific reminders
- Set workbay rules
- Build your own advisory structure
Your admin just got 10 times faster
Turn admin into quick, simple tasks.
The system handles the movement from one stage to the next without manual effort.
Admin is made simple with GDS:
- Convert bookings into job sheets
- Turn job sheets into invoices
- Log approvals
- Add parts and labour
- Send reminders or updates
Keep operators and customers updated from a single system
All communication leaves from a single place.
Approvals, inspection sheets, notes and invoices are all logged against the customer, so the front desk has a clear record of what’s been sent and when.
CVM supports sending:
- Inspection sheets
- Notes and advisories
- Invoices and payment links
- Booking confirmations and reminders
Everything is stored in the customer or vehicle record.
Connect your workshop to the tools you rely on
CVM integrates with the systems you already use, and systems that will make commercial vehicle management smoother. No more double handling; it all syncs in GDS.
We integrate with:
- Technical data
- Accounting systems
- Part suppliers
- GaragePay
- DVSA
Access Commercial Vehicle Manager from anywhere
Whether you’re in the office, on the road, or working across multiple sites, you can access CVM from anywhere.
From your desktop, tablet or mobile you can:
- View your diary
- Update job sheets
- Take payments
- Message customers
How does it work?
CV Manager keeps commercial vehicle servicing structured and predictable.
You plan the inspection frequencies, create bookings, assign work, complete the job, record inspection details and issue the invoice.
Everything connects cleanly without separate systems or repeated input.
The full journey:
- Inspection frequency
- Estimates
- Booking creation
- Job sheet
- Technician allocation
- Parts and labour
- Inspection sheet
- Invoice
- Payment
- History and reminders
Pricing Plans
Explore Our Pricing Plans
Managed
From
£299/month
£1500 setup fee
Includes
- Communication Tools
- Invoicing & Financial
- Customer & Vehicle Management
- Connect
- Supplier Management
- Job & Workshop Workflow
- Diary & Time Management
- Reporting & Analytics
- Stock & Parts Management
- Multi-site
- Vehicle Health Checks
Feature availability depends on your selected plan and whether you choose the Desktop or Cloud version of GDS.
Features built for commercial workshops
GDS grows with your workshop at every stage. Designed by software experts to support workshops that manage a wide range of commercial vehicles and machinery. It gives you clarity, structure and confidence in every interval and every inspection.
Send booking confirmations and reminders
Automated reminders keep customers informed without you lifting a finger. MOT dates, service reminders and booking confirmations all send from GDS, reducing no-shows and keeping customers coming back.
Store everything in customer and vehicle history
Every job, document, note, invoice and message is stored in the customer’s profile. Your team always knows what has been done, what was advised and when they’re due back.
See technical data inside the job sheet
Access technical data like HaynesPro without switching systems. View service schedules, wiring diagrams and procedures, then add time estimates straight into your job sheet.
Sync invoices with your accounting software
Connected to Sage, Xero or QuickBooks. Invoices and payments sync automatically so your books stay tidy and your accountant stays happy. Never double-handle financial data again.
Take card payments with GaragePay
Use GaragePay to take fast, secure payments at the counter or over the phone. Links, terminals and virtual terminal options all post straight back into GDS so your accounts stay accurate and reconciled without any extra work.
Manage multiple sites as one
Move staff, stock or bookings between locations and view your full diary across every site. Perfect for workshops with multiple branches or growing teams.
Generate powerful reports
See your workshop performance clearly through default reports or filters. Track hours sold, jobs completed, technician utilisation and outstanding invoices, all in one reporting dashboard.
We integrate with the tools you use most
CVM keeps your essential tools connected in one place.
Update and manage your systems without switching between applications or repeating information.
Commercial workshops rely on GDS
Workshops that use CVM manage inspections more accurately, avoid overdue work, and keep commercial servicing organised from end to end.
CVM helps your team move faster while staying compliant with every category’s servicing requirements.
Our customers love us
Simon Belli
Managing Director, RSV
Claire
Workshop Manager, Autosteer
Craig Lane
Director, Sargent Leisure Services
Hollie
Director, RSV
Alice
Service Advisor, Jubilee Garage
Paul
Director, Jubilee Garage
JP
Vehicle Technician, JH Foreman
GDS User Ratings
Ease of Use
Simplified navigation and user-friendly adaptability so that everyone in your garage can use it.
Customer Communication
Consistent communication loops to keep customers informed and ahead.
Workflow Management
A complete end-to-end system that recognises profitability and reputation at the forefront.
Support & Onboarding
Intentional, friendly and responsive help with tailored set ups for each workshop.
Frequently asked questions
Does the system handle different types of commercial vehicles, not just trucks?
Yes — GDS Commercial Vehicle Manager handles multiple categories including Truck, Trailer, Car, and Plant, making it suitable for a wide range of fleet types and operators rather than just traditional HGV workshops.
How does the system help us stay on top of vehicle inspections and compliance?
he Commercial Vehicle Manager includes up to 6 recall and reminder dates per vehicle category, along with a vehicle inspection diary planner and built-in inspection sheets — helping you keep on top of roadworthiness requirements and reduce the risk of vehicles falling out of compliance.
Can we track mechanic hours and labour costs against specific jobs?
Yes — the system includes a Tech Times mechanics job hours logging and reporting facility, allowing you to accurately record and monitor labour time per job, which helps with both cost control and workforce productivity.